Ms Excel Shortcut Keys Pdf

Close a workbook

Ctrl+W

Open a workbook

Ctrl+O

Go to the Home tab

Alt+H

Save a workbook

Ctrl+S

Copy

Ctrl+C

Paste

Ctrl+V

Undo

Ctrl+Z

Remove cell contents

Delete

Choose a fill color

Alt+H, H

Cut

Ctrl+X

Go to Insert tab

Alt+N

Bold

Ctrl+B

Center align cell contents

Alt+H, A, C

Go to Page Layout tab

Alt+P

Go to Data tab

Alt+A

Go to View tab

Alt+W

Open context menu

Shift+F10, or

Context key

Add borders

Alt+H, B

Delete column

Alt+H, D, C

Go to Formula tab

Alt+M

Hide the selected rows

Ctrl+9

Hide the selected columns

Ctrl+0

Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help content.

Alt+Q, then enter the search term.

Open the File page and use Backstage view.

Alt+F

Open the Home tab and format text and numbers and use the Find tool.

Alt+H

Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.

Alt+N

Open the Page Layout tab and work with themes, page setup, scale, and alignment.

Alt+P

Open the Formulas tab and insert, trace, and customize functions and calculations.

Alt+M

Open the Data tab and connect to, sort, filter, analyze, and work with data.

Alt+A

Open the Review tab and check spelling, add comments, and protect sheets and workbooks.

Alt+R

Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.

Alt+W

Select the active tab on the ribbon, and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab keyor Shift+Tab

Move down, up, left, or right, respectively, among the items on the Ribbon.

Arrow keys

Activate a selected button.

Spacebar or Enter

Open the list for a selected command.

Down arrow key

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Expand or collapse the ribbon.

Ctrl+F1

Open a context menu.

Shift+F10

Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)

Move to the submenu when a main menu is open or selected.

Left arrow key

Move to the previous cell in a worksheet or the previous option in a dialog.

Shift+Tab

Move one cell up in a worksheet.

Up arrow key

Move one cell down in a worksheet.

Down arrow key

Move one cell left in a worksheet.

Left arrow key

Move one cell right in a worksheet.

Right arrow key

Move to the edge of the current data region in a worksheet.

Ctrl+Arrow key

Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column.

End, Arrow key

Move to the last cell on a worksheet, to the lowest used row of the rightmost used column.

Ctrl+End

Extend the selection of cells to the last used cell on the worksheet (lower-right corner).

Ctrl+Shift+End

Move to the cell in the upper-left corner of the window when Scroll Lock is turned on.

Home+Scroll Lock

Move to the beginning of a worksheet.

Ctrl+Home

Move one screen down in a worksheet.

Page Down

Move to the next sheet in a workbook.

Ctrl+Page Down

Move one screen to the right in a worksheet.

Alt+Page Down

Move one screen up in a worksheet.

Page Up

Move one screen to the left in a worksheet.

Alt+Page Up

Move to the previous sheet in a workbook.

Ctrl+Page Up

Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.

Tab key

Open the list of validation choices on a cell that has data validation option applied to it.

Alt+Down arrow key

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Open the Format Cells dialog.

Ctrl+1

Format fonts in the Format Cells dialog.

Ctrl+Shift+F or Ctrl+Shift+P

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.

F2

Add or edit a cell comment.

Shift+F2

Open the Insert dialog to insert blank cells.

Ctrl+Shift+Plus sign (+)

Open the Delete dialog to delete selected cells.

Ctrl+Minus sign (-)

Enter the current time.

Ctrl+Shift+colon (:)

Enter the current date.

Ctrl+semi-colon (;)

Switch between displaying cell values or formulas in the worksheet.

Ctrl+grave accent (`)

Copy a formula from the cell above the active cell into the cell or the Formula Bar.

Ctrl+apostrophe (')

Move the selected cells.

Ctrl+X

Copy the selected cells.

Ctrl+C

Paste content at the insertion point, replacing any selection.

Ctrl+V

Open the Paste Special dialog.

Ctrl+Alt+V

Italicize text or remove italic formatting.

Ctrl+I or Ctrl+3

Bold text or remove bold formatting.

Ctrl+B or Ctrl+2

Underline text or remove underline.

Ctrl+U or Ctrl+4

Apply or remove strikethrough formatting.

Ctrl+5

Switch between hiding objects, displaying objects, and displaying placeholders for objects.

Ctrl+6

Apply an outline border to the selected cells.

Ctrl+Shift+ampersand (&)

Remove the outline border from the selected cells.

Ctrl+Shift+underline (_)

Display or hide the outline symbols.

Ctrl+8

Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

Ctrl+D

Apply the General number format.

Ctrl+Shift+tilde sign (~)

Apply the Currency format with two decimal places (negative numbers in parentheses).

Ctrl+Shift+dollar sign ($)

Apply the Percentage format with no decimal places.

Ctrl+Shift+percent sign (%)

Apply the Scientific number format with two decimal places.

Ctrl+Shift+caret sign (^)

Apply the Date format with the day, month, and year.

Ctrl+Shift+number sign (#)

Apply the Time format with the hour and minute, and AM or PM.

Ctrl+Shift+at sign (@)

Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

Ctrl+Shift+exclamation point (!)

Open the Insert hyperlink dialog.

Ctrl+K

Check spelling in the active worksheet or selected range.

F7

Display the Quick Analysis options for selected cells that contain data.

Ctrl+Q

Display the Create Table dialog.

Ctrl+L or Ctrl+T

Paste all cell contents and formatting.

A

Paste only the formulas as entered in the formula bar.

F

Paste only the values (not the formulas).

V

Paste only the copied formatting.

T

Paste only comments attached to the cell.

C

Paste only the data validation settings from copied cells.

N

Paste all cell contents and formatting from copied cells.

H

Paste all cell contents without borders.

X

Paste only column widths from copied cells.

W

Paste only formulas and number formats from copied cells.

R

Paste only the values (not formulas) and number formats from copied cells.

U

Select the entire worksheet.

Ctrl+A or Ctrl+Shift+Spacebar

Select the current and next sheet in a workbook.

Ctrl+Shift+Page Down

Select the current and previous sheet in a workbook.

Ctrl+Shift+Page Up

Extend the selection of cells by one cell.

Shift+Arrow key

Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Arrow key

Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off.

F8

Add a non-adjacent cell or range to a selection of cells by using the arrow keys.

Shift+F8

Start a new line in the same cell.

Alt+Enter

Fill the selected cell range with the current entry.

Ctrl+Enter

Complete a cell entry and select the cell above.

Shift+Enter

Select an entire column in a worksheet.

Ctrl+Spacebar

Select an entire row in a worksheet.

Shift+Spacebar

Select all objects on a worksheet when an object is selected.

Ctrl+Shift+Spacebar

Extend the selection of cells to the beginning of the worksheet.

Ctrl+Shift+Home

Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet.

Ctrl+A or Ctrl+Shift+Spacebar

Select the current region around the active cell.

Ctrl+Shift+Asterisk (*)

Select the first command on the menu when a menu or submenu is visible.

Home

Repeat the last command or action, if possible.

Ctrl+Y

Undo the last action.

Ctrl+Z

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.

F2

Expand or collapse the formula bar.

Ctrl+Shift+U

Cancel an entry in the cell or Formula Bar.

Esc

Complete an entry in the formula bar and select the cell below.

Enter

Move the cursor to the end of the text when in the formula bar.

Ctrl+End

Select all text in the formula bar from the cursor position to the end.

Ctrl+Shift+End

Calculate all worksheets in all open workbooks.

F9

Calculate the active worksheet.

Shift+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

Ctrl+Alt+F9

Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated.

Ctrl+Alt+Shift+F9

Display the menu or message for an Error Checking button.

Alt+Shift+F10

Display the Function Arguments dialog when the insertion point is to the right of a function name in a formula.

Ctrl+A

Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.

Ctrl+Shift+A

Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column

Ctrl+E

Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected.

F4

Insert a function.

Shift+F3

Copy the value from the cell above the active cell into the cell or the formula bar.

Ctrl+Shift+Straight quotation mark (')

Create an embedded chart of the data in the current range.

Alt+F1

Create a chart of the data in the current range in a separate Chart sheet.

F11

Define a name to use in references.

Alt+M, M, D

Paste a name from the Paste Name dialog (if names have been defined in the workbook.

F3

Move to the first field in the next record of a data form.

Enter

Create, run, edit, or delete a macro.

Alt+F8

Open the Microsoft Visual Basic For Applications Editor.

Alt+F11

Right-click

Open the context menu for the selected cell, column, or row.

Ctrl+A

Select the entire table.

Ctrl+C

Copy selected data.

Ctrl+D

Delete the table.

Ctrl+M

Move the table.

Ctrl+R

Rename the table.

Ctrl+S

Save the file.

Ctrl+Y

Redo the last action.

Ctrl+Z

Undo the last action.

Ctrl+Spacebar

Select the current column.

Shift+Spacebar

Select the current row.

Shift+Page Up

Select all cells from the current location to the last cell of the column.

Shift+Page Down

Select all cells from the current location to the first cell of the column.

Shift+End

Select all cells from the current location to the last cell of the row.

Shift+Home

Select all cells from the current location to the first cell of the row.

Ctrl+Page Up

Move to the previous table.

Ctrl+Page Down

Move to the next table.

Ctrl+Home

Move to the first cell in the upper left corner of selected table.

Ctrl+End

Move to the last cell in the lower right corner of selected table (the last row of the Add Column).

Ctrl+Left arrow

Move to the first cell of selected row.

Ctrl+Right arrow

Move to the last cell of selected row.

Ctrl+Up arrow

Move to the first cell of selected column.

Ctrl+Down arrow

Move to the last cell of selected column.

Ctrl+Esc

Close a dialog or cancel a process, such as a paste operation.

Alt+Down arrow

Open the AutoFilter Menu dialog.

F5

Open the Go To dialog.

F9

Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot.

F1

• F1 alone: displays the Excel Help task pane.

• Ctrl+F1: displays or hides the ribbon.

• Alt+F1: creates an embedded chart of the data in the current range.

• Alt+Shift+F1: inserts a new worksheet.

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F2

• F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.

• Shift+F2: adds or edits a cell comment.

• Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.

F3

• F3 alone: displays the Paste Name dialog. Available only if names have been defined in the workbook.

• Shift+F3: displays the Insert Function dialog.

F4

• F4 alone: repeats the last command or action, if possible.

  When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.

• Ctrl+F4: closes the selected workbook window.

• Alt+F4: closes Excel.

F5

• F5 alone: displays the Go To dialog.

• Ctrl+F5: restores the window size of the selected workbook window.

F6

• F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split , F6 includes the split panes when switching between panes and the ribbon area.

• Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.

• Ctrl+F6: switches to the next workbook window when more than one workbook window is open.

F7

• F7 alone: Opens the Spelling dialog to check spelling in the active worksheet or selected range.

• Ctrl+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.

F8

• F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.

• Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.

• Ctrl+F8: performs the Size command when a workbook is not maximized.

• Alt+F8: displays the Macro dialog to create, run, edit, or delete a macro.

F9

• F9 alone: calculates all worksheets in all open workbooks.

• Shift+F9: calculates the active worksheet.

• Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

• Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

• Ctrl+F9: minimizes a workbook window to an icon.

F10

• F10 alone: Turns key tips on or off. (Pressing Alt does the same thing.)

• Shift+F10: displays the shortcut menu for a selected item.

• Alt+Shift+F10: displays the menu or message for an Error Checking button.

• Ctrl+F10: maximizes or restores the selected workbook window.

F11

• F11 alone: Creates a chart of the data in the current range in a separate Chart sheet.

• Shift+F11: inserts a new worksheet.

• Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

F12

• F12 alone: displays the Save As dialog.

Alt

• Displays the Key Tips (new shortcuts) on the ribbon.

For example,

• Alt, W, P switches the worksheet to Page Layout view.

• Alt, W, L switches the worksheet to Normal view.

• Alt, W, I switches the worksheet to Page Break Preview view.

Arrow keys

• Move one cell up, down, left, or right in a worksheet.

• Ctrl+Arrow key moves to the edge of the current data region in a worksheet.

• Shift+Arrow key extends the selection of cells by one cell.

• Ctrl+Shift+Arrow key extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.

• Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.

• Down or Up arrow key selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.

• In a dialog, arrow keys move between options in an open drop-down list, or between options in a group of options.

• Down or Alt+Down arrow key opens a selected drop-down list.

Backspace

• Deletes one character to the left in the Formula Bar.

• Also clears the content of the active cell.

• In cell editing mode, it deletes the character to the left of the insertion point.

Delete

• Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.

• In cell editing mode, it deletes the character to the right of the insertion point.

End

• End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on.

• If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column.

• End also selects the last command on the menu when a menu or submenu is visible.

• Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text.

• Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.

Enter

• Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).

• In a data form, it moves to the first field in the next record.

• Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.

• In a dialog, it performs the action for the default command button in the dialog (the button with the bold outline, often the OK button).

• Alt+Enter starts a new line in the same cell.

• Ctrl+Enter fills the selected cell range with the current entry.

• Shift+Enter completes a cell entry and selects the cell above.

Esc

• Cancels an entry in the cell or Formula Bar.

• Closes an open menu or submenu, dialog, or message window.

• It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.

Home

• Moves to the beginning of a row in a worksheet.

• Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on.

• Selects the first command on the menu when a menu or submenu is visible.

• Ctrl+Home moves to the beginning of a worksheet.

• Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.

Page Down

• Moves one screen down in a worksheet.

• Alt+Page Down moves one screen to the right in a worksheet.

• Ctrl+Page Down moves to the next sheet in a workbook.

• Ctrl+Shift+Page Down selects the current and next sheet in a workbook.

Page Up

• Moves one screen up in a worksheet.

• Alt+Page Up moves one screen to the left in a worksheet.

• Ctrl+Page Up moves to the previous sheet in a workbook.

• Ctrl+Shift+Page Up selects the current and previous sheet in a workbook.

Spacebar

• In a dialog, performs the action for the selected button, or selects or clears a check box.

• Ctrl+Spacebar selects an entire column in a worksheet.

• Shift+Spacebar selects an entire row in a worksheet.

• Ctrl+Shift+Spacebar selects the entire worksheet.

• If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet.

• When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.

• Alt+Spacebar displays the Control menu for the Excel window.

Tab key

• Moves one cell to the right in a worksheet.

• Moves between unlocked cells in a protected worksheet.

• Moves to the next option or option group in a dialog.

• Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog.

• Ctrl+Tab switches to the next tab in dialog.

• Ctrl+Shift+Tab switches to the previous tab in a dialog.

Paste

+V
or
Control+V

Copy

+C
or
Control+C

Clear

Delete

Save

+S
or
Control+S

Undo

+Z
or
Control+Z

Redo

+Y
or
Control+Y
or
+Shift+Z

Cut

+X
or
Control+X

Bold

+B
or
Control+B

Print

+P
or
Control+P

Open Visual Basic

Option+F11

Fill Down

+D
or
Control+D

Fill Right

+R
or
Control+R

Insert cells

Control+Shift+=

Delete cells

+Hyphen
or
Control+Hyphen

Calculate all open workbooks

+=
or
F9

Close window

+W
or
Control+W

Quit Excel

+Q

Display the Go To dialog

Control+G
or
F5

Display the Format Cells dialog

+1
or
Control+1

Display the Replace dialog

Control+H
or
+Shift+H

Paste Special

+Control+V
or
Control+Option+V
or
+Option+V

Underline

+U

Italic

+I
or
Control+I

New blank workbook

+N
or
Control+N

New workbook from template

+Shift+P

Display the Save As dialog

+Shift+S
or
F12

Display the Help window

F1
or
+Forward slash (/)

Select All

+A
or
+Shift+Spacebar

Add or remove a filter

+Shift+F
or
Control+Shift+L

Minimize or maximize the ribbon tabs

+Option+R

Display the Open dialog

+O
or
Control+O

Check spelling

F7

Open the thesaurus

Shift+F7

Display the Formula Builder

Shift+F3

Open the Define Name dialog

+F3

Open the Create names dialog

+Shift+F3

Insert a new sheet *

Shift+F11

Print

+P
or
Control+P

Print preview

+P
or
Control+P

Expand or minimize the ribbon

+Option+R

Switch to full screen view

+Control+F

Switch to the next application

+Tab

Switch to the previous application

+Shift+Tab

Close the active workbook window

+W

Copy the image of the screen and save it to
a Screen Shot file on your desktop.

+Shift+3

Minimize the active window

Control+F9

Maximize or restore the active window

Control+F10
or
+F10

Hide Excel.

+H

Move to the next box, option, control, or command

Tab

Move to the previous box, option, control, or command

Shift+Tab

Exit a dialog or cancel an action

ESC

Perform the action assigned to the default command button (the button with the bold outline, often the OK button)

Return

Cancel the command and close

ESC

Move one cell up, down, left, or right

Arrow keys

Move to the edge of the current data region

+Arrow key

Move to the beginning of the row

Home
On a MacBook, press FN+Left arrow key

Move to the beginning of the sheet

Control+Home
On a MacBook, press Control+FN+Left arrow key

Move to the last cell in use on the sheet

Control+End
On a MacBook, press Control+FN+Right arrow key

Move down one screen

Page Down
On a MacBook, press FN+Down arrow key

Move up one screen

Page Up
On a MacBook, press FN+Up arrow key

Move one screen to the right

Option+Page Down
On a MacBook, press FN+Option+Down arrow key

Move one screen to the left

Option+Page Up
On a MacBook, press FN+Option+Up arrow key

Move to the next sheet in the workbook

Control+Page Down
or
Option+Right arrow key

Move to the previous sheet in the workbook

Control+Page Down
or
Option+Left arrow key

Scroll to display the active cell

Control+Delete

Display the Go To dialog

Control+G

Display the Find dialog

Control+F
or
Shift+F5

Access search (when in a cell or when a cell is selected)

+F

Move between unlocked cells on a protected sheet

Tab key

Edit the selected cell

F2

Complete a cell entry and move forward in the selection

Return

Start a new line in the same cell

Control+Option+Return

Fill the selected cell range with the text that you type

+Return
or
Control+Return

Complete a cell entry and move up in the selection

Shift+Return

Complete a cell entry and move to the right in the selection

Tab key

Complete a cell entry and move to the left in the selection

Shift+Tab

Cancel a cell entry

ESC

Delete the character to the left of the insertion point, or delete the selection

Delete

Delete the character to the right of the insertion point, or delete the selection
Note: Some smaller keyboards do not have this key

On a MacBook, press FN+Delete

Delete text to the end of the line
Note: Some smaller keyboards do not have this key

Control+
On a MacBook, press Control+FN+Delete

Move one character up, down, left, or right

Arrow keys

Move to the beginning of the line

Home
On a MacBook, press FN+Left arrow key

Insert a comment

Shift+F2

Open and edit a cell comment

Shift+F2

Fill down

Control+D
or
+D

Fill to the right

Control+R
or
+R

Define a name

Control+L

Edit the selected cell

F2

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

Delete

Complete a cell entry

Return

Enter a formula as an array formula

+Shift+Return
or
Control+Shift+Return

Cancel an entry in the cell or formula bar

ESC

Display the Formula Builder after you type a valid function name in a formula

Control+A

Insert a hyperlink

+K
or
Control+K

Edit the active cell and position the insertion point at the end of the line

Control+U

Open the Formula Builder

Shift+F3

Calculate the active sheet

Shift+F9

Display a contextual menu

Shift+F10

Start a formula

Equal (=)

Toggle the formula reference style between absolute, relative, and mixed

+T
or
F4

Insert the AutoSum formula

+Shift+T

Enter the date

Control+Semicolon (;)

Enter the time

+Semicolon (;)

Copy the value from the cell above the active cell into the cell or the formula bar

Control+Shift+Inch mark (')

Alternate between displaying cell values and displaying cell formulas

Control+Grave accent (`)

Copy a formula from the cell above the active cell into the cell or the formula bar

Control+Apostrophe (')

Display the AutoComplete list

Control+Option+Down arrow key

Define a name

Control+L

Open the Smart Lookup pane

Control+Option+ +L

Edit the selected cell

F2

Create a table

+T
or
Control+T

Insert a line break in a cell

+Option+Return
or
Control+Option+Return

Insert special characters like symbols, including emoji

Control+ +Spacebar

Increase font size

+Shift+Right angle bracket (>)

Decrease font size

+Shift+Left angle bracket (<)

Align center

+E

Align left

+L

Display the Modify Cell Style dialog

+Shift+L

Display the Format Cells dialog

+1

Apply the general number format

Control+Shift+Tilde (~)

Apply the currency format with two decimal places (negative numbers appear in red with parentheses)

Control+Shift+Dollar sign ($)

Apply the percentage format with no decimal places

Control+Shift+Percent sign (%)

Apply the exponential number format with two decimal places

Control+Shift+Caret (^)

Apply the date format with the day, month, and year

Control+Shift+Hash mark (#)

Apply the time format with the hour and minute, and indicate AM or PM

Control+Shift+At symbol (@)

Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values

Control+Shift+Exclamation mark (!)

Apply the outline border around the selected cells

+Option+Zero (0)

Add an outline border to the right of the selection

+Option+Right arrow key

Add an outline border to the left of the selection

+Option+Left arrow key

Add an outline border to the top of the selection

+Option+Up arrow key

Add an outline border to the bottom of the selection

+Option+Down arrow key

Remove outline borders

+Option+Hyphen

Apply or remove bold formatting

+B

Apply or remove italic formatting

+I

Apply or remove underscoring

+U

Apply or remove strikethrough formatting

+Shift+X

Hide a column

+Right parenthesis ())
or
Control+Right parenthesis ())

Unhide a column

+Shift+Right parenthesis ())
or
Control+Shift+Right parenthesis ())

Hide a row

+Left parenthesis (()
or
Control+Left parenthesis (()

Unhide a row

+Shift+Left parenthesis (()
or
Control+Shift+Left parenthesis (()

Edit the active cell

Control+U

Cancel an entry in the cell or the formula bar

ESC

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

Delete

Paste text into the active cell

+V

Complete a cell entry

Return

Give selected cells the current cell's entry

+Return
or
Control+Return

Enter a formula as an array formula

+Shift+Return
or
Control+Shift+Return

Display the Formula Builder after you type a valid function name in a formula

Control+A

Extend the selection by one cell

Shift+Arrow key

Extend the selection to the last nonblank cell in the same column or row as the active cell

+Shift+Arrow key

Extend the selection to the beginning of the row

Shift+Home
On a MacBook, press Shift+FN+Left arrow key

Extend the selection to the beginning of the sheet

Control+Shift+Home
On a MacBook, press Control+Shift+FN+Left arrow key

Extend the selection to the last cell used
on the sheet (lower-right corner)

Control+Shift+End
On a MacBook, press Control+Shift+FN+Right arrow key

Select the entire column

Control+Spacebar

Select the entire row

Shift+Spacebar

Select the entire sheet

+A

Select only visible cells

+Shift+Asterisk (*)

Select only the active cell when multiple cells are selected

Shift+Delete

Extend the selection down one screen

Shift+Page Down
On a MacBook, Shift+FN+Down arrow

Extend the selection up one screen

Shift+Page Up
On a MacBook, Shift+FN+Up arrow

Alternate between hiding objects, displaying objects,
and displaying placeholders for objects

Control+6

Turn on the capability to extend a selection
by using the arrow keys

F8

Add another range of cells to the selection

Shift+F8

Select the current array, which is the array that the
active cell belongs to

Control+Forward slash (/)

Select cells in a row that don't match the value
in the active cell in that row.
You must select the row starting with the active cell

Control+Backward slash ()

Select only cells that are directly referred to by formulas in the selection

Control+Shift+Left bracket ([)

Select all cells that are directly or indirectly referred to by formulas in the selection

Control+Shift+Left brace ({)

Select only cells with formulas that refer directly to the active cell

Control+Right bracket (])

Select all cells with formulas that refer directly or indirectly to the active cell

Control+Shift+Right brace (})

Copy

+C
or
Control+V

Paste

+V
or
Control+V

Cut

+X
or
Control+X

Clear

Delete

Delete the selection

Control+Hyphen

Undo the last action

+Z

Hide a column

+Right parenthesis ())
or
Control+Right parenthesis ())

Unhide a column

+Shift+Right parenthesis ())
or
Control+Shift+Right parenthesis ())

Hide a row

+Left parenthesis (()
or
Control+Left parenthesis (()

Unhide a row

+Shift+Left parenthesis (()
or
Control+Shift+Left parenthesis (()

Move from top to bottom within the selection (down) *

Return

Move from bottom to top within the selection (up) *

Shift+Return

Move from left to right within the selection,
or move down one cell if only one column is selected

Tab key

Move from right to left within the selection,
or move up one cell if only one column is selected

Shift+Tab

Move clockwise to the next corner of the selection

Control+Period

Group selected cells

+Shift+K

Ungroup selected cells

+Shift+J

Insert a new chart sheet. *

F11

Cycle through chart object selection

Arrow keys

Open the Sort dialog

+Shift+R

Add or remove a filter

+Shift+F
or
Control+Shift+L

Display the Filter list or PivotTable page
field pop-up menu for the selected cell

Option+Down arrow key

Display or hide outline symbols

Control+8

Hide selected rows

Control+9

Unhide selected rows

Control+Shift+Left parenthesis ( ( )

Hide selected columns

Control+Zero

Unhide selected columns

Control+Shift+Right parenthesis ( ) )

Display the Help window

F1

Edit the selected cell

F2

Insert or edit a cell comment

Shift+F2

Open the Save dialog

Option+F2

Open the Formula Builder

Shift+F3

Open the Define Name dialog

+F3

Close

+F4

Display the Go To dialog

F5

Display the Find dialog

Shift+F5

Move to the Search Sheet dialog

Control+F5

Check spelling

F7

Open the thesaurus

Shift+F7
or
Control+Option+ +R

Extend the selection

F8

Add to the selection

Shift+F8

Display the Macro dialog

Option+F8

Calculate all open workbooks

F9

Calculate the active sheet

Shift+F9

Minimize the active window

Control+F9

Display a contextual menu, or 'right click' menu

Shift+F10

Maximize or restore the active window

Control+F10
or
+F10

Insert a new chart sheet*

F11

Insert a new sheet*

Shift+F11

Insert an Excel 4.0 macro sheet

+F11

Open Visual Basic

Option+F11

Display the Save As dialog

F12

Display the Open dialog

+F12

Toggle Drawing mode

+Control+Z

Move one cell to the right

Tab

Move one cell up, down, left, or right

Arrow keys

Moves to the cell to the right

Tab key

Move within cell text

Arrow keys

Copy

+C

Paste

+V

Cut

+X

Undo

+Z

Redo

+Y or +Shift+Z

Bold

+B

Italic

+I

Underline

+U

Select all

+A

Select a range of cells

Shift+Left or Right arrow key

Insert a line break within a cell

Alt+Return

Move cursor to the beginning of the current line within a cell

+Left arrow key

Move cursor to the end of the current line within a cell

+Right arrow key

Move cursor to the beginning of the current cell

+Up arrow key

Move cursor to the end of the current cell

+Down arrow key

Within a cell that contains a line break, move cursor up by one paragraph

Option+Up arrow key

Within a cell that contains a line break, move cursor down by one paragraph

Option+Down arrow key

Move cursor right by one word

Option+Right arrow key

Move cursor left by one word

Option+Left arrow key

Move one cell to the right

Tab key

Move one cell up, down, left, or right

Arrow keys

Save

Control+S

Copy

Control+C

Paste

Control+V

Copy formatting

Control+Shift+C

Cut

Control+X

Undo

Control+Z

Redo

Control+Y or
Control+Shift+Z

Bold

Control+B

Italic

Control+I

Underline

Control+U

Select all

Control+A

Find

Control+F

Insert a line break within a cell

Alt+Enter

Move one cell to the right

Tab key

Move one cell up, down, left, or right

Arrow keys

Extend selection left one cell

Shift+Left arrow key

Extend selection right one cell

Shift+Right arrow key

Extend selection left to the first cell

Shift+Control+Left arrow key

Extend selection right to the last cell

Shift+Control+Right arrow key

Move one character to the left

Control+Left arrow key

(after tapping in the formula bar)

Move one character to the right

Control+Right arrow key

(after tapping in the formula bar)

Move cursor one word to the left

Control+Left arrow key

(after tapping in the formula bar)

Move cursor one word to the right

Control+Right arrow key

(after tapping in the formula bar)

Select or cancel the selection of one character to the left

Shift+Left arrow key

(after tapping in the formula bar)

Select or cancel the selection of one character to the right.

Shift+Right arrow key

(after tapping in the formula bar)

Display shortcut menu

Shift+F10

Next Pane

F6

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, and then the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

Save

Control+S

Copy

Control+C

Cut

Control+X

Paste

Control+V

Undo

Control+Z

Redo

Control+Y

Bold

Control+B

Italic

Control+I

Underline

Control+U

Select all

Control+A

Find

Control+F

Repeat

Control+Y

Replace

Control+H

Insert table

Control+T

Insert a line break within a cell

Alt+Enter

Clear selected cell

Delete

Go to a specific cell

Ctrl+G

Move down

Page Down or Down arrow key

Move up

Page Up or Up arrow key

Print

Ctrl+P

Copy

Ctrl+C

Paste

Ctrl+V

Cut

Ctrl+X

Undo

Ctrl+Z

Open workbook

Ctrl+O

Close workbook

Ctrl+W

Save As

Alt+F2

Find

Ctrl+F

Bold

Ctrl+B

Open context menu

• Windows keyboard: Windows context key+F10. The Windows context key is between the Left Alt key and the Left Ctrl key

• Other keyboard: Shift+F10

Tell me

Alt+Q

Find

Ctrl+F or Shift+F3

Repeat Find, downward

Shift+F4

Repeat Find, upward

Ctrl+Shift+F4

Insert chart

Alt+F1

Go to the Tell Me field on the ribbon and type a search term.

Alt+Windows logo key, Q

Open the File tab and use the Backstage view

Alt+Windows logo key, F

Open the Home tab and format text and numbers, or use other tools such as Find.

Alt+Windows logo key, H

Open the Insert tab and insert a function, table, chart, hyperlink, or comment.

Alt+Windows logo key, N

Open the Data tab and refresh connections or use data tools.

Alt+Windows logo key, A

Open the Review tab and use the Accessibility Checker or work with comments.

Alt+Windows logo key, R

Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers

Alt+Windows logo key, W

Select the active tab of the Ribbon, and activate the access keys.

Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.

Move the focus to commands on the Ribbon.

Enter, then the Tab key or Shift+Tab

Activate a selected button.

Spacebar or Enter

Open the list for a selected command

Spacebar or Enter

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Esc

Insert a row above the current row

Alt+Windows logo key+H, I, R

Insert a column to the left of the current column

Alt+Windows logo key+H, I, C

Cut

Ctrl+X

Copy

Ctrl+C

Paste

Ctrl+V

Undo

Ctrl+Z

Redo

Ctrl+Y

Start a new line in the same cell

Alt+Enter

Insert hyperlink

Ctrl+K

Insert Table

Ctrl+L

Insert function

Shift+F3

Increase font size

Ctrl+Shift+Right angle bracket (>)

Decrease font size

Ctrl+Shift+Left angle bracket (<)

Apply a Filter

Alt+Windows logo key+A, T

Re-apply a Filter

Ctrl+Alt+L

Complete cell entry and select the cell below

Enter

Complete cell entry and select the cell above

Shift+Enter

Complete cell entry and select the next cell in the row

Tab key

Complete cell entry and select the previous cell in the row

Shift+Tab

Cancel cell entry

Esc

Edit selected cell

F2

Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula.

F4

Clear selected cell

Delete

Clear selected cell and start editing

Backspace

Go to beginning of cell line

Home

Go to end of cell line

End

Select right by character

Shift+Right arrow key

Select to beginning of cell data

Shift+Home

Select to end of cell data

Shift+End

Select left by character

Shift+Left arrow key

Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next non-blank cell.

Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Bold

Ctrl+B

Italics

Ctrl+I

Underline

Ctrl+U

Paste formatting

Shift+Ctrl+V

Apply the outline border to selected cells

Ctrl+Shift+Ampersand (&)

Up one cell

Up arrow key, or Shift+Enter

Down one cell

Down arrow key, or Enter

Move right one cell

Right arrow key, or the Tab key

Go to the beginning of the row

Home

Go to cell A1

Ctrl+Home

Go to the last cell of used range

Ctrl+End

Move down one screen (28 rows)

Page Down

Move up one screen (28 rows)

Page Up

Move to the edge of the current data region

Ctrl+Right arrow key or Ctrl+Left arrow key

Move between ribbon and workbook content

Ctrl+F6

Move to a different ribbon tab

Tab key

Press Enter to go to the ribbon for that tab.

Insert new sheet

Shift+F11

Switch to next sheet

Alt+Control+Page Down

Switch to previous sheet

Alt+Control+Page Up

Open menu/Drill down

Alt+Down arrow key

Drill up

Alt+Up arrow key

Follow hyperlink

Ctrl+Enter

Open Comment pane while editing

Shift+F2

Select a range of cells

Shift+Arrow keys

Select an entire column

Ctrl+Spacebar

Select a entire row

Shift+Spacebar

Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.

Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

From top to bottom (or forward through selection)

Enter

From bottom to top (or back through selection)

Shift+Enter

Forward through a row (or down through a single-column selection)

Tab key

Back through a row (or up through a single-column selection)

Shift+Tab

Calculate workbook (refresh)

F9

Full calculate

Ctrl+Shift+Alt+F9

Refresh external data

Alt+F5

Refresh all external data

Ctrl+Alt+F5

Auto Sum

Alt+Equals (=)

Move among landmark regions

Ctrl+F6 or Ctrl+Shift+F6

Move within the landmark regions

Tab key or Shift+Tab

Go to Tell Me box to run any command

Alt+Q

Display or hide Key Tips or access the ribbon

Alt+Windows logo key

Edit selected cell

F2

Go to a specific cell

Ctrl+G

Move to a different worksheet in the workbook

Ctrl+Alt+Page Up or Ctrl+Alt+Page Down

Open context menu

Shift+F10

Read row header

Ctrl+Alt+Shift+T

Read row until active cell

Ctrl+Alt+Shift+Home

Read row from active cell

Ctrl+Alt+Shift+End

Read column header

Ctrl+Alt+Shift+H

Read column until active cell

Ctrl+Alt+Shift+Page Up

Read column from active cell

Ctrl+Alt+Shift+Page Down

Dialogs moving option

Ctrl+Alt+Spacebar